Friday, February 20th, 2015

New Feature: Lending (a.k.a. “Circulation”)

circulation-lendingboxWe’ve just released a major new feature: lending tracking, or, as libraries call it, “circulation.”

Why are we doing this?

Regular members have long called for a simple way to track lending. But the strongest calls have come from the many small libraries that use LibraryThing–community centers, classrooms, museums, churches, synagogues, ashrams, health centers, masonic temples, etc. We’ve got a list of some our favorites.

Simple but Strong

Although simple to use, “Lending” was designed to be powerful enough for small libraries. Rather than just a field for a name, it’s a full system, with:

  • Who checked something out and when
  • Due dates and “overdue” status
  • “On hold,” “missing” an custom statuses
  • Summary information by transaction, status and patron
  • Control over what status information visitors see

Here’s a video I made explaining it:

If you don’t want to watch the video, or want more information, here it is in text.

Come talk to us about it here on Talk.

Where can I find it?

Members who haven’t changed their catalog display styles will find the “Lending” column on style “B.” To add it to a style, go to “Settings.” (This used to be just a “cog” graphic next to the styles.)

circ_bar_1and2

You can find Lending summary information as a mode, together with tags, authors, etc.

circ_bar_1

Here’s how it looks in the catalog. Double-click to add or change a book’s lending status. Although there are a lot of fields, everything is optional. If you just want to track in/out, with no names or dates or due-dates, that’s fine:
circulation-catalog

Here’s what lending looks like on book pages–a little “book-pocket” icon () to edit lending status, and, if the book has a status, an area for showing it.
circulation_bookpage

Here’s what it looks to add a status:
circulation-newstatus

Selecting the “Lending” menu within the catalog () shows you summary and transaction information.
circulation-transactions

There are a lot of options here:
circulation-patronscirculation-statuscirculation-dewey

There’s also a “Lending Summary” section for your home page, available under Home > Books:
Homepage

Thanks. Come talk to us about it here on Talk.

PS: This was a joint effort between myself and Ammar, who did great work, with some help from Chris Holland and others.

Labels: libraries, new feature, new features, small libraries

46 Comments:

  1. PinkPalace says:

    This feature is fantastic! Thank you!

  2. Dev says:

    This is amazing! Is there any way to make the patron visible to the user but not to other patrons?

    • Tim says:

      Dev, Yes. Actually, that’s the way it works. If you go to “Settings” you can choose what you want to show. But the patron name is NEVER visible, unless you’re signed in.

  3. Ian says:

    A feature we have been waiting for a long time and it looks like it was worth the wait! This looks great.

  4. Kimberly says:

    Honestly, this is amazing! I love this feature. I was still toying with which book cataloging web-based system to use and this may have just caused me to make the final decision!
    Great work!

  5. Josh says:

    This is so awesome! Thanks for adding this. Lending was the one thing that was keeping LibraryThing from being the completly perfect way to keep track of all my books. I had my own work around, but this is way better!

    Do you think there will ever be a way to set it to e-mail people when their book is overdue?

  6. TMFHG says:

    Very useful feature and very welcome. Thank You

  7. freetrader says:

    Congratz. Very sympathetic feature.

  8. Sarah says:

    Words cannot expressive how amazing this is. Our small dance library has been working on a circulation system and this is exactly what we need. Moving on up from our manual written binder and going into LT full throttle.

    Thank you so much!

  9. Brue says:

    Thanks for this module – sensational work!

  10. Julia Maria says:

    Nice Feature! I will try to use the feature also for books I lend from others. Currently I use a collection called “not owned by myself” (nicht im Besitz) to denote those books I lend from libraries or friends.

    Translation proposals for German language( I am not a librarian, so perhaps not all translations are the one used by professional libraries…)

    ‘entliehen am’ (instead of ‘entlehnt am’, grammar)

    missing ==> fehlend
    on hold ==> in der Warteschleife or reserviert
    Patron ==> Ausgeliehen an
    Period ==> Verleihdauer (or Dauer) or Verleihfrist
    mark as available ==> als verfügbar markieren
    mark as unavailable ==> als nicht verfügbar markieren

  11. Marco says:

    Finalemente è arrivato il prestito! Grazie siete dei grandi!

  12. Heather says:

    Wonderful! Just the feature our Society has been waiting for. It will make lending material so much easier. Thank you!

  13. William Guzman says:

    Today I found this service. I am agree in that is a fantastic. Thanks!

  14. […] something useful: LibraryThing has added a new “Lending” […]

  15. Josephine says:

    This is cool! Thanks, Tim, Ammar!

  16. That is an incredible new feature. I will be sharing that right away with others.

  17. This is SO wonderful and helps out TREMENDOUSLY! Thank you all SO much for working so hard to provide a FREE service for those of us who do not have the funds to pay monthly for an online library service! You are a true blessing!

  18. Jennifer Cooper says:

    This is amazing, thank you so much!

  19. Bill Reynolds says:

    When I put “Lending” in style B, it took out my author column and now will not let me make any changes to correct.

  20. Bill Reynolds says:

    It erased all my comments, also.

  21. StJosephIssaquah says:

    This is a great idea! You seemed to have thought of almost everything we would need. Thank you!!!

    Question:
    Could we enter patron’s phone numbers/emails and keep those hidden along with the patron’s names?

  22. Bevianne Fitch says:

    This feature is wonderful! Thank you so much for simplifying our librarian lives. What StJosephIssaquah said is exactly what I was going to ask for!

  23. Joan says:

    Love this, exactly what I needed, thanks! Like to keep track of whom I lend my books to and when. Great feature.

  24. Deb says:

    Wow, I was struggling looking for something to use for circulation in our small group library, and it was already here!! Thank You so very much!!

    Deb

  25. Barb says:

    Will the scan feature work together with the lending feature? Our church is hoping to come up with a way for patrons to scan a library card, then scan the book(s) they are checking out, and have that enter into LibraryThing.

  26. Phoebe Acheson says:

    I finally got around to trying this out in preparation for back to school at our parent volunteer run elementary school library, and it is wonderful. Easy enough for my non-librarian volunteers (and 6th graders), simple, does what we need. Now maybe we won’t lose all our graphic novels every year! THANK YOU.

  27. Heather Acton says:

    Thanks so much for this! AWESOME!!!

  28. Jenn says:

    Is this function available on the LibraryThing app? I don’t see it. Thanks!

  29. Jennifer Wallenberg says:

    Is there to import a list of Patrons or do they need to be added one at a time? Can I add information like what classroom they are in?

    Thanks!

    • Loranne says:

      Unfortunately, we’re not planning the ability to import patrons for the initial release of TinyCat—they’ll need to be entered manually.

      As our lending feature currently exists, patron records consist of one free-text box, for the patrons’ names. You can include classroom numbers in that box, as well, but the classroom number will be in the same field as the patron name. This is likely to change with TinyCat. Although we’re still nailing down what information/fields will be included, I can say that there will probably be an “other” field which you could use for storing classroom numbers.

      Feel free to email me if there’s anything else I can help you with! I’m at loranne@librarything.com

  30. Cecilia says:

    Love the lending feature. A quick question: if I have two copies of the same books and lend them to two different people. How do I keep track of them using this leading feature?

    Thank you!

    • Loranne says:

      Hi Cecilia,

      Thanks for the feedback. We’re looking into adding better support for multiple copies in the near future. In the meantime, your best bet is to maintain two separate copies in your LibraryThing account—that is, add the same book to your library twice. That way you can manage separate lending statuses for each copy.

      I hope this helps. Please feel free to email me at info@librarything.com if you have any further questions.

  31. Rene Peterson says:

    I am having a little difficulty. It was not defaulted to “B” on my screen – but I added it. There is no button or link anywhere that gives me access to the Lending feature itself. I watched the video and read the blog post, but those features are not on my screen. I just opened the account, so I don’t think I am on an old version. Please help. Thank you.

    • Loranne says:

      Sorry to hear you’re having trouble. LibraryThing being a website, there’s no version to maintain—you’re all up to date!

      I do see the Lending column on your B Display Style in Your Books now. To check out an item, simply double-click the field next to the book you’d like to check out, and that will pull up the Lending box, where you can enter patron details, set due dates, and more.

      You can find your lending history and a list of your patrons (as well as add and edit them) here: http://www.librarything.com/circulation/NorthAmericanMartyrs. You can also reach the Lending page from Your Books by clicking the drop-down menu at the top of Your Books, next to the “Covers” button, then select “Lending.”

      I hope this information helps. If you have any further questions, please email us at info@librarything.com.

  32. Rachel says:

    Is there a way to get the lending feature on the iPhone app?

  33. BetsyE says:

    I seem to have an issue putting a Checked Out book on hold. The status goes away on the patron that checked out the book… no longer overdue… no longer actually an active item. Am I not to put a book on hold that is already checked out? Thanks for your help and the wonderful website!

    • Loranne says:

      This is because in LT, each book can only have one circulation status at a time. We have not developed a hold “queue” yet, such that books that are currently checked out to one patron can be placed on hold for another before they are returned. This is something we’re discussing adding in the future, but it’s going to be pretty tricky, and will be some time before we introduce this feature. Feel free to email me at info@librarything.com if I can be of any further help, or if you have any questions.

  34. LauraB says:

    Is there a way for other users/friends to use the lending feature for your collections? I don’t see where it’s visible when I’m looking at it from another users account.

    • Loranne says:

      Unfortunately, there is no way to check a book out from another member’s library. You must be logged in to their account in order to access the lending feature. Please email us (info@librarything.com) if you have any further questions.

    • Kristi says:

      To add to what Loranne said, we also have TinyCat for LibraryThing, which is free to use personally (for your family and friends). TinyCat transforms your LibraryThing library into a real, online catalog that you can share with family and friends, show off your library, allow self-checkouts (like you want), and have better features for tracking patrons and lending data.

      You can find more info and sign up for TinyCat from our brochure site here: https://www.librarycat.org/. If you have questions about TinyCat, you can email me (Kristi) at tinycat@librarything.com, or join us for one of our weekly webinars (held every Wednesday at 1pm Eastern). I hope this helps!

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